Why request multiple quotes
Franking machine pricing varies significantly between UK suppliers. Rental terms, servicing packages, consumable pricing and postage discounts all differ, so comparing quotes from more than one supplier is the fastest way to find a fair deal.
MailFranking.com is independent — we don't sell franking machines ourselves. We match your enquiry with suitable UK franking machine and mailroom suppliers so you can compare options without pressure.
What to include in your quote request
Your approximate monthly mail volume, so suppliers recommend a suitably sized machine.
Whether you want to rent or buy, and how urgently you need a machine.
Whether you need Mailmark support, servicing on an existing machine, or mailroom equipment such as folder-inserters.
How buyers usually compare quotes
Compare the total monthly cost, not just headline rental. Include ink, labels, servicing and connectivity fees where applicable.
Check contract length. Common franking machine rentals are 12, 24, 36 or 60 months.
Ask about Mailmark eligibility if you rely on tracked or barcoded business mail.
What to compare between quotes
| Cost element | Ask about | Typical variation |
|---|---|---|
| Machine rental | Monthly fee, contract term | Small vs large variation |
| Servicing | Annual visits, response times | Sometimes bundled, sometimes extra |
| Consumables | Ink and label cost per unit | Can differ significantly between suppliers |
| Connectivity | Mailmark, software, data fees | Usually included on modern machines |
| Postage discount | Rate vs stamps | Depends on service and Mailmark |
What to ask suppliers
- What is the total monthly cost including servicing and consumables?
- What is the contract length and any renewal uplift?
- Is the machine Mailmark-enabled?
- Which mail volume band is this machine designed for?
- What is the process if we outgrow the machine before contract end?
- Are ink and labels priced at market rates?
Frequently asked questions
Related guides
MailFranking.com is an independent B2B comparison platform and is not affiliated with Royal Mail.