How franking machine rental works
Rentals typically run over 12, 24, 36 or 60 months. Monthly payments cover the machine and, on most contracts, some level of servicing or support.
Consumables such as ink and labels are usually charged separately. Postage is billed by Royal Mail through your franking account.
Who rental usually suits
Small businesses that don't want a large upfront cost.
Offices upgrading an ageing franking machine.
Growing businesses that want the flexibility to switch machine size at renewal.
What to check in a rental contract
Contract length and early exit terms.
What's included: servicing, phone support, Mailmark connectivity, software updates.
Consumable pricing — some suppliers price ink and labels well above the market rate.
Rental vs purchase — quick comparison
| Factor | Rental | Purchase |
|---|---|---|
| Upfront cost | Low | High |
| Monthly cost | Predictable fixed fee | None after purchase |
| Servicing | Usually included | Separate contract |
| Upgrade flexibility | Higher — swap at renewal | Lower — machine is yours |
| Suits | Most SMEs | Businesses wanting long-term ownership |
What to ask suppliers
- What is the contract length and early-exit policy?
- Which servicing is included in the monthly fee?
- Is the machine Mailmark-enabled?
- How are ink and labels priced?
- Can we upgrade mid-contract if our volume changes?
- What happens at contract renewal — auto-renew or re-quote?
Frequently asked questions
Related guides
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